Director’s Code of Conduct/Ethics

Sun Lakes Country Club HOA

Director’s Code of Conduct/Ethics

Preamble:

This document is intended to be a statement of the specific code of conduct and ethics required of all directors to the Sun Lakes Country Club HOA. The primary purpose of this document is to  specify the manner in which all applicants for and existing SLCC board members should conduct themselves and sets out the overarching style with which they will engage, the delegates, committee members, and most importantly, fellow members of Sun Lakes Country Club.

As a member of the board of directors I pledge to subordinate my personal perspective and agenda to that of the majority of Sun Lakes Country Club members. I will make every effort to determine the will of the members and act accordingly. I will make decisions which reflect the greater good and will of the members.  I will treat all members of the Sun Lakes Community with respect and make my best effort to understand their point of view. I will not use my position to discourage residents from their point of view. I view my role as one of being an active listener. I will not use my position to intimidate or be an enforcer of Sun Lakes Country Club rules and regulations. I will use the same process and procedure available to all other SLCC members to deal with any possible violations or grievances I may have.

The role of a board member is to discharge the duties delineated by the By-Laws in accordance with established approved CC&Rs. I will refrain from any attempt to broaden or diminish any rule as written. If I feel that a rule or regulation is not sufficiently clear or that existing rules may need amending I will follow established formal procedures for such a change. If I find any rule unclear or inadequate I will defer to the position held by Sun Lakes Members. 

Specific Conduct:

I will not accept a gift or compensation of any kind from a potential contractor, existing vendor, SLCC management company, politician, member of SLCC. This includes favors with any implied quid quo pro attached whether monetary in nature or not.  

I will disclose any business relationship I have with any of the above listed entities before running for office. I will also disclose, within 30 days, any relationship I am considering or enter into.

If I am unable to complete my full term as a director I agree that I will not be eligible for re-election until at least one intervening election cycle has passed. Any director that is removed from office or asked to resign will not be eligible subsequently to run for office.

I will not use any relationship I have with existing directors, delegates, committee members or the management company to gain an unfair advantage in my campaigning process.

I will be open and transparent in all my communications with fellow SLCC board members, SLCC delegates and alternates, SLCC committee members, and, most importantly, SLCC members. I will share or provide whatever information is requested unless otherwise specifically prevented by the by-laws. 

I will exercise due diligence in my role as a director to ensure that all prevailing policy, practices, and standards are complied with. I will support an active audit of policy and procedure to ensure they are complete and conform to best practices.  

I will familiarize myself will all SLCC contracts so I can make sure they are complied with from a budgetary and quality of service perspective. I will not vote to approve any contact that has not followed proper process or established SLCC contract policy. I will not delegate or subordinate this responsibility to any third party including the management company. 

I will comply with all federal, state and local laws regarding discrimination on the basis of age, sex, race, heritage, or religion.

.More to follow.

Sun Lakes Country Club Homeowners Association

Board Member Code of Conduct Pledge

The members of the Board of Sun Lakes Country Club Homeowners Association acknowledge and accept the scope and extent of our duties as directors. We have a responsibility to carry out our duties in an honest and businesslike manner and within the scope of our authority, as set forth in the Governing Documents and the Laws of the State of California. 

We are entrusted with and responsible for the oversight of the assets and business affairs of the Association in an honest, fair, diligent and ethical manner. As Directors we must act within the bounds of the authority conferred upon us and with the duty to make and enact informed decisions and policies in the best interests of the Association and its members. 

The principles set forth in this document describe how Directors should conduct themselves. This Code does not address every expectation or condition regarding proper and ethical business conduct. Each Director is expected to comply with the letter and spirit of this Code. Good common sense is the best guide.

Core Values, each Board Member will:

• Act in the best interests of, and fulfill their fiduciary obligations to, the Association and the membership as a whole; 

• Act honestly, fairly, ethically and with integrity; 

• Conduct themselves at all times in a professional, courteous and respectful manner; 

• Comply with all applicable laws, rules and regulations; 

• Act in good faith, responsibly, with due care, competence and diligence; 

• Act in a manner to enhance and maintain the reputation of the Association; 

• Make available to and share with fellow Directors information as may be appropriate to ensure proper conduct and sound operation of the Association and its Board of Directors

Conflict of Interest

Directors must avoid any conflicts of interest with the Association.  A "conflict of interest" occurs when a Director’s private interest interferes in any way with the interests of the community as a whole.  Certain conflicts of interest are specified at Civil Code Section 5310 and Corporations Code Section 7233.  In addition to avoiding conflicts of interest, Directors should also avoid even the appearance of a conflict. 

If a Director believes he or she has an actual or potential conflict of interest with the Association, the Director shall notify the Board of Directors in executive session as promptly as practicable.  Unless the Association's legal counsel advises otherwise, that Director should not participate in any decision by the Board of Directors that in any way relates to the matter that gives rise to the conflict of interest.

Confidentiality

Directors have access to the Association's most sensitive information. Each Director, during his or her term of office, and after leaving the Board, must maintain the confidentiality of information entrusted to him or her by the Association and any other confidential information about the Association that comes to him or her, from whatever source, in his or her capacity as a Director.

For purposes of this Code, "confidential information" includes all executive session information, information subject to the attorney-client privilege, and any private information related to individual members or personnel.

Media Questions

Other than authorized Association spokespersons, Directors are not to respond to inquiries from the news media, including newspapers, television, radio, magazines or online publications. Such inquiries should always be referred to the management office.

Board Operational Responsibilities

• Improve existing Board committee relationships, teamwork and communications.

• Attract qualified Board and committee candidates.

• Report any management or vendor performance concerns or issues clearly and concisely in writing ten days before every Board Meeting.

• Communicate any items to be discussed at the Board Meetings no less than ten days prior to the meeting, to either management or Association President.

• Read the Board packets within three days of receipt, and communicate any questions related to the Board packet or the meeting to management no less than 24 hours prior to the meeting.

Board Meeting Conduct

The President, or Vice President in the President's absence, will chair the meetings of the Board.  

A speaker should not be interrupted except by the chair.  Directors seeking recognition may do so by raising their hand.  

Directors will address each other by name or by title. 

Directors shall not engage, argue or converse with Association members or any guests in the audience.  If the chair recognizes a director for the purpose of responding to a member's comment or question, that director may do so but only to the extent authorized by the chair.

Directors must conduct themselves in a courteous, orderly and respectful manner and must respect the authority of the chair at all times. In particular, they must not behave in a manner which would disrupt the meeting.

In accordance with the expected standards of behavior, during Board Meetings members should not read newspapers, magazines, or use laptops (except for Association business), recording equipment or telephones.

Directors shall support the chair's efforts to ensure Members of the association who are present at the meeting comply with required standards of behavior within the Board Meeting room.

If any disturbance in the meeting threatens the orderly conduct of business, the chair may recess the meeting for a specified period to allow order to be restored.  The chair may reconvene the meeting when the chair considers it appropriate to do so.

I, _________________________________, have read and agree to this Code of Conduct for Sun Lakes Country Club Homeowners Association as of ___________________, 2020.

Signature: ________________________________________